Bookkeeping for HVAC companies
Service calls, installs, and maintenance agreements all behave differently. Your books should treat them that way.
What Harmony sets up for hvac companies
Install versus service margins
New installs and repair calls tracked separately, so you know where the money is actually made.
Maintenance agreements
Prepaid memberships recorded as revenue you earn over time, not all at once.
Equipment, parts, and truck stock
Inventory and parts costs tied to the jobs that used them.
Technician labor and commissions
Payroll, commissions, and overtime lined up against the work performed.
Financing and card fees
Customer financing fees and card processing costs recorded so margins are not overstated.
If you use field-service software to schedule and invoice, Harmony can set up the books so that data flows into QuickBooks cleanly instead of being retyped.
A quick example
A $240 annual maintenance plan paid up front. Instead of counting all $240 as income this month, your books recognize $20 a month as the service period passes. The unearned balance sits as an amount you owe in service until it is used. Illustration only.
Common questions
Can you work with my field-service software?
In most cases yes. Harmony can connect it to QuickBooks or sort out the numbers when the two do not agree, and confirms the details for the specific tool.
Can you separate installs from service?
Yes. They are reported separately, so you can see which one earns more.
Harmony works in QuickBooks Online (QBO) and advises on Intuit Enterprise Suite (IES) when a company outgrows QBO. See which QuickBooks plan fits a company like yours.
Harmony works remotely, so where the shop is does not matter. See the markets covered closely, or browse all industries.