Bookkeeping for landscaping companies
Recurring maintenance contracts, seasonal crews, and equipment that takes a beating. Landscaping books should track all three.
What Harmony sets up for landscaping companies
Maintenance contracts
Monthly and prepaid contracts recorded as revenue earned over the season.
Design-build versus maintenance
Install projects and recurring work reported separately, since they earn very different margins.
Seasonal payroll
Crew hours and payroll tracked by job type through busy and slow months.
Equipment and fleet costs
Purchases, repairs, fuel, and depreciation tracked, so you know what each machine costs you.
Materials and suppliers
Mulch, stone, plants, and supplies matched to the jobs that used them.
A landscaping company can look fine in July and be short on cash in February. Seasonal cash planning keeps the slow months from being a surprise.
A quick example
A $3,600 annual maintenance contract billed at $300 a month. Revenue is recorded as the work is done. If a customer prepays the whole season, the prepaid amount is held as an amount you owe in service and earned down month by month. Illustration only.
Common questions
Can you plan for slow winter months?
Yes. A monthly cash view shows what is coming in and going out, so a slow stretch does not catch you off guard.
Can you separate installs from maintenance?
Yes. They earn very different margins, so they are reported separately.
Harmony works in QuickBooks Online (QBO) and advises on Intuit Enterprise Suite (IES) when a company outgrows QBO. See which QuickBooks plan fits a company like yours.
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